Translations, certified copies and other document rules
Small mistakes that cause refusals, and how to avoid them.
Translations
Documents not in the destination's official language need a translation by a certified translator, plus a copy of the original. Some countries also want the translator's affidavit.
Names and dates
Make sure your name is spelled the same everywhere. If it is not, add an affidavit or a one-and-the-same-person declaration.
Reference letters
Each letter should show your job title, duties, weekly hours, salary and dates, on company letterhead, signed by a manager or HR, with contact details.
Scans
Upload colour scans at a readable resolution. Combine multi-page documents into one PDF in page order.
Expiry dates
Passports, language tests, police certificates and medicals all expire. SpeedVisa tracks expiry dates on documents you upload and warns you before they lapse.